Making future of digital available

Launching thermal cameras and turnstiles project at UNEC

To ensure the safe opening of the educational institution, our Company offers a solution that includes devices that control the flow of visitors and temperature screening.
Under Resolution of the Cabinet of Ministers of the Republic of Azerbaijan No. 259 dated September 10, 2021, "On some issues related to the organization of teaching and educational process at educational institutions in the Republic of Azerbaijan in the 2021/2022 academic year," it has been decided to start the learning and educational process on September 29, 2021, and to organize an intramural form of study. Under the decision, the "Temporary Rules for the organization of the learning and educational process at educational institutions in the Republic of Azerbaijan during the special quarantine regime" approved by the Cabinet of Ministers of the Republic of Azerbaijan dated September 10, 2020, No. 332 should be arranged following the requirements.
 To organize the access of students and university staff to the educational buildings following the relevant requirements, the University uses turnstiles installed at the entrances and thermometric equipment with a face-recognition system by registering their smart cards. These turnstiles work based on a mechanism for determining the temperature and allowing entry using a smart card with a vaccination certificate and a contactless thermometer with a thermal camera system. Thus, if a student or a staff member does not have a vaccination certificate or has a high body temperature, the person is not allowed to enter the University. In addition, turnstiles and thermal cameras are integrated with the EduMan - Education Management System implemented at the Azerbaijan State University of Economics using appropriate software. Thus, integration of the vaccination certificate database with the Eduman database, displaying information about the certificates in the e-journal module, the program of sending SMS to students online has been established.
In general, the stages of the process in UNEC are defined as follows:
• All teaching staff, students, and administrative staff are provided with smart cards that allow them entry and exit through the turnstiles;
• Information obtained from relevant government agencies on the availability of COVID-19 passports or immunity certificates is integrated into the EduMan- Education Management System;
• The results of the integration of the vaccination certificate database with the EduMan database are displayed in the certificate information of the e-journal module;
• Preliminary information on the absence of COVID-19 passports and immunity certificates is sent via SMS to teaching staff, students, and administrative staff.
List of work executed by the Company:
1. Integration with the State Agency on Mandatory Health Insurance – Information about the availability of the vaccine, contraindications, or immunity certificate based on identity documents (FIN) of teaching staff, students, and administrative staff are sent via a web service developed by the State Agency on Mandatory Health Insurance and automatically entered into the EduMan database.
    2. Integration with the EduMan system - The primary function of the software developed for the turnstile program is to recognize the person by card number (information indicates that the person studies or works at University) and allow the person to pass by determining whether he has an active vaccine, contraindications or immunity certificate. The software is integrated with the EduMan system. When a student or a staff member approaches the turnstile and puts the smart card provided by the University on the device, the information is checked directly with the information in the EduMan system. The turnstile system performs inspections after information on vaccines, contraindications, or immunity certificates is transmitted to the EduMan system. The following checks are made when a student or a staff member approaches the turnstile and puts the smart card on the device:  
    For entry
    • Whether the smart card number is in the database;
    • Age of smart cardholder;
    • If the cardholder is under 18 years of age, then the turnstile should allow him/her to pass without other inspections;
    • If the cardholder is 18 years old or older than 18, he/she should be checked for the vaccine, contraindications, or immunity certificate.
    For exit
    • Whether the smart card number is in the database.
NOTE: If the student / a staff member uses his card to enter the building 2 times consecutively, then the cardholder is checked for exit during the day. If there is an exit, then the doors should be opened, if there is no exit, it should not be opened.
3. Card data management - A unique interface has been developed for card data entry. University staff members can search by PIN, add card numbers of those who do not have card information, and edit existing card numbers.
4. Entry-exit history (Log system) - All entrances and exits within the University are logged in the Turnstile system. The logs store information on each card number's entrance or exit status, its time (date, hour, minute, second), and status (whether the doors are opened or not).
5. Attendance system – Besides EDUMAN system, the turnstile program is also integrated with the "Attendance System" currently available at the University. The attendance system automatically displays information on the entry and exit times.
6. E-journal - In the E-Journal module of the EDUMAN System, information on students (18 years old or over 18 years) who do not have the vaccine, contraindications, or immunity certificates are displayed in red. As these students are not allowed into the building, the system automatically records absentees in e-journals.
7. SMS module - The following text is sent via SMS to the teaching staff, students, and administrative staff who do not have the vaccine, contraindications, or immunity certificates: "You are not allowed to enter the building because you do not have vaccine or immunity certificate." In addition, the University can send mass, group, or individual SMS texts on behalf of UNEC at any time via provided special software.   
8. Reports - 4 report forms have been added to the EDUMAN system, indicating the entry and exit information about staff members and students and the list of students and employees who do not have the vaccine, contraindications, or immunity certificates.